#WIBN Advice: Managing your schedule: Best Tools to Auto Schedule Meetings – no more trading emails to book clients!

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I despise make work jobs. E-mails back and forth to schedule a time to talk is just tragic and makes me want to cry. So I decided to eliminate that craziness with the use of an auto scheduler. Here is an article I found from Zapier that does a great job of summarizing what is available in auto schedulers.     Finding a time that works for everyone can be a losing battle of long email strings and accidental double-bookings. At WIBN | Mentor Her Biz we use Youcanbook.me 

Scheduling a meeting time shouldn’t be hard. Fortunately, there are dozens of online meeting scheduler apps available—each with pros and cons— and while some work with a range of calendar applications, others are narrowly focused to just one or two. What they all have in common is that they’re a lot easier than playing email tag.

What Makes a Great Meeting Scheduler?

Ideally, a meeting scheduler works with a range of calendar apps, such as Google Calendar, Outlook and iCal, but those full-featured schedulers are few and far between.

The best app, then, is the one that’s compatible with your calendar, but doesn’t limit your guests, either— you can’t control which calendar service your guests are using, so it’s better if your meeting scheduler doesn’t assume invitees are using a specific calendar app. Bearing this in mind, many of the scheduling apps that we discuss will be dependent on a specific calendar service, but your guests will have more options when responding to your requests and adding your events to their own calendars.

When choosing apps, we looked for a range of meeting schedulers that provide extra functionality beyond just creating event invites. While many of the apps double as conversion tools that set appointments with potential clients or manage online registrations for things like workshops and classes, the focus of this list is on schedulers that make easier to connect with your colleagues.


The Best Meeting Scheduler Apps

Icon: App Best for: Pricing:
assistant.to Assistant.to Individuals using Google apps Free
Boomerang Calendar Groups using Google Apps Free; Beta
doodle Doodle Deciding on a meeting time Free with ads, premium features from $39/year
timebridge TimeBridge Busy professionals Free
calendly Calendly Recurring appointments Free; Premium features from $8/month
vyte Vyte.in Hands-off Google Calendar scheduling Free; Beta
meetomatic Meet-O-Matic Coordinating large teams Free; Advanced Edition for individuals from $19.99/year; Workgroup Package for 10 users $99/year
needtomeet NeedToMeet Collaborative scheduling Free
meetingss Meetin.gs Meeting preparation Free 30-day trial; Pro subscription $12/month, $129/year
scheduleonce ScheduleOnce Link-based group scheduling From $5 per user per month
youcanbookme YouCanBook.me Accepting appointments with Google Calendar Free for an individual account, from $16 per month for premium-level accounts
appointlet Appointlet Seamless Google Calendar scheduling From $15 per month for one user, from $45 per month for shared accounts
congregar Congregar Guests with flexible schedules Free
gcal Google Calendar Businesses using Google apps From $5 per user per month
xai X.ai Personal assistant with artificial intelligence (Coming Soon!) Currently in private beta
worldclock World Clock Meeting Planner International teleconferences Free
pick Pick Comparing Google Calendars Free
rally Rally Voting on meeting times Free
meet by sunrise Meet by Sunrise Super-Fast Scheduling In Any Mobile App Free
xoyondo Xoyondo Polling your Attendees Free
meekan Meekan Scheduling with Slack Free
whenisgood WhenIsGood Signup-Free Scheduling Free, $20/year for ad-free invites
assistant.to World Meeting Time Visualizing timezones Free, $5/mo. for saving meetings and contact info
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